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9 Things to Buy for Hot-Desking and Desk Hoteling


The new normal for many workers (after more than two years into the pandemic) is hybrid or remote work. While most remote workers typically work from home, they might switch it up at a cafe, or even break up the monotony at a local coworking space. This kind of freedom is what makes remote work so tempting;  all you need is a portable desk, laptop and Wi-Fi. 

Countless other workers are somewhere in the middle, operating on a hybrid schedule. You’ll have to go into the office (and, yes, get dressed in your back-to-the office clothes), but you don’t have to do it daily (whew). Sometimes it’s a few days a week in the office, for others it might be only a few days a month.

After tasting the flexibility that comes with remote work and perhaps the reduced operating costs, more and more employers are offering their employees hybrid schedules. Logistically, many offices are implementing this hybrid setup with a work structure known as hot-desking/hoteling. 

What Is Hot-Desking/Hoteling?

Simply put, hot-desking is when an office offers desks/offices but employees don’t have assigned spaces. Instead, the office uses a first come, first serve system for workstations. You show up to the office and grab an open desk, office or workstation. Typically you can expect docking stations and plenty of outlets for your laptop. Hoteling is similar except you will need to reserve your workspace/desk in advance. This system works particularly well for hybrid work offices where you don’t have employees coming in every day. 

Modern workers are expected to be flexible, accept non-permanence and pick up and make any workspace their own. Here are some great products to help you feel comfortable and work productively no matter where you are sitting.

Panasonic ErgoFit Wired Earbuds With Microphone and Call Control

black earbuds
Image: Amazon

Available in black, white and a variety of fun bright colors, these affordable wired earbuds connect via a 3.5mm headphone jack for laptops, phones or tablets (some devices require an adapter, check with your model). These earbuds also have an integrated microphone and remote (on the wire just below your face) to help you make and take calls.

Why We Love It for Hot-Desking: When you are in a shared workspace or hot-desking you can’t always guarantee that you’ll get a secluded space. In order to preserve your privacy and be thoughtful to those working around you, it’s essential to have earbuds. We love the added microphone and call control, which ensures you won’t be shouting in appropriately.

Price: $14.99 on sale from $19.99 at Amazon 


Honest Ultimate Travel Hand Care Kit

honest hand care kit including disinfectant and lotion
Image: Honest

This travel-sized selection comes with three popular products: Honest hand sanitizer spray (2 ounces), Honest Sanitizing Wipes (50 count), Honest face and body lotion (1 fluid ounce). The hand sanitizer spray and sanitizing wipes kills 99.9 percent of germs, and the face and body lotion will sooth sanitized skin with a blend of jojoba, shea and safflower oils.

Why We Love It for Hot-Desking: These days you can never be too careful with your hygiene. In a shared and communal desk office setting, it can’t hurt to bring your own sanitizing wipes just in case. I have personally used this kit and I love the blended essential oil scent which isn’t overpowering. We love that it’s small enough to stash in your computer bag.

Price: $11.79 on sale from $11.93 at Honest.com 


Stojo Collapsible Travel Cup with Straw

stojo light green collapsible cup
Image: Amazon

This fully collapsible silicone 16 ounce travel cup with straw can handle both hot or cold beverages. With hot beverages, slip the heat-resistant sleeve around your cup. Made from food-grade silicone and number five recycled plastic, with no BPAs, BPSs, phthalates, leads or glues. Super convenient for traveling, the cup reduces and collapses to a height of only two inches, making this a huge space saver. 

Why We Love It for Hot-Desking: We love how small this cup collapses for easy transportation and storage. You’ll be able to bring along your morning coffee and then have access to the office water cooler without a large cumbersome travel container. What’s also cool is the lid with straw which makes this a safer choice for using near your laptop.

Price: $20 at Amazon 


Estarer 17 X 17.3 inch Laptop Messenger Bag

messenger bag, dark gray with brown trim
Image: Amazon

This classically styled messenger bag is made from water-resistant canvas and polyester with overall dimensions of 18.5 x 13.78 x 5.91 inches. Included within the bag is a separate padded compartment suitable for 17 X 17.3 inch laptops. In addition, there are two inner pouches, a rear zipper pocket, various zipper pouches in the front of the bag as well. 

Why We Love It for Hot-Desking: We like the look of this stylish laptop messenger bag rather than a traditional laptop bag. It’s also great for hot-desking because there is plenty of room for accessories and notebooks.

Price: $38.99 on sale from $58.99 at Amazon 


Canboc Electronics Travel Organizer

travel cord organizer in teal
Image: Amazon

This attractive shockproof electronics carrying case comes in basic black, pinks and turquoise. The interior mesh pockets and straps will help organize and contain your USB cable, memory cards, chargers, power adapter and other small electronic items. Overall dimensions are 7.25 x 4.01 x 1.97 inches.

Why We Love It for Hot-Desking: One of the most frustrating items that frequently gets left behind in offices are computer wires and chargers. We all need them, we all have a million of them and most of them look the same. Give some love to your wires by getting a special organizer just for them. Not only will you be more organized, you’ll also be less likely to forget these important items if they have their own special case.

Price: $10.99 to $12.99 at Amazon


Handmade Moleskine Leather Cover Personalized

pile of moleskine notepbooks
Image: Etsy

This handmade custom leather holder will hold your Moleskine notebook, pen and even a few extra important papers. You can choose from either a simple pocket size, large or extra large design and select the leather color from a choice of browns, reds, black or navy. Personalize with a stamp (choose from their selection) as well as your name or initials.

Why We Love It for Hot-Desking: While you might not have all your favorite accessories when you hot-desk we love a little personal touch. This special handmade leather holder can be personalized with your name or a selection of stamps.

Price: $20 to $44.80 at Etsy 


Logitech ERGO M575 Wireless Trackball Mouse

ergonomic mouse in black
Image: Amazon

Highly rated by customers, the Logitech ERGO M575 is designed for comfort and ease of use, with a curved shape that works with the natural curve of your hand. This cross platform mouse will work with your PC or Mac, and connects in two ways: bluetooth or the USB receiver. 

Why We Love It for Hot-Desking: You can’t be sure you’ll have access to a mouse, or if you do, a mouse you like. Anyone who does a lot of work on a laptop knows that it can get tiring to use the touchpad. Bringing along an ergonomic wireless mouse, like this Logitech ERGO is a smart idea for your personal comfort throughout the workday.

Price: $48.99 at Amazon 


Treva 3.5 Portable Desk Fan With USB Port

travel desk fan
Image: Amazon

This small fan is foldable, making it a great choice for travel. It operates with AA batteries, with a traditional power cord to AC outlet, or can be charged via a micro USB cord (cord not included). The fan tilts vertically and offers two speeds.

Why We Love It for Hot-Desking: If your coworking space or office tends to be warm or stuffy, you don’t have to just deal with it. We love that this tiny little fan will pack into your laptop bag easily and runs on a variety of power source options.

Price: $12.98 at Amazon 


Pottery Barn Leak Proof Cold Pack Food Container

pottery barn lunch boxes in pink, gray and blue
Image: Pottery Barn Kids

This food container comes in several colorways (navy, pink or silver) and is leak proof. The simple design, includes two compartments for food and has an overall dimension of 8 x 5.5 x 3.25 inches. The container is dishwasher safe (top rack only).

Why We Love It for Hot-Desking: It can be a real expense and time waster to buy lunch or snacks at the office. This cold pack food container is leak proof which is super important for transporting. We love the stainless steel interior and attention to safe, BPA-free plastics that is offered by Pottery Barn Kids.

Price: $23 on sale from $39.50 at Pottery Barn Kids 

The post 9 Things to Buy for Hot-Desking and Desk Hoteling appeared first on The Real Deal by RetailMeNot.



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